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MANAGER and HR MANAGER will be used for reporting and organization chart purposes if companies are using Advanced HR features.
EID will be used to identify the employee for importing purposes. The system will assign an EID but this can be edited to match an employee's SSN or payroll ID #.
If company Organization Types are set up in the Company > Profile page, LOCATION, DIVISION, DEPARTMENT, JOB TITLE, and/or JOB CLASS can be assigned to employees. Any combination of these types can be used to enforce plan eligibility rules.
HIRE DATE is used to determine an employee's new hire enrollment waiting period.
SCHEDULED HOURS PER WEEK can determine plan eligibility. If any plan includes a minimum SCHEDULED HOURS for eligibility purposes, the SCHEDULED HOURS PER WEEK entered into an employee's Employment profile will be used to determine eligibility. If the employee has a Variable-Hour Employee TYPE on their Profile > Employment page the SCHEDULED HOURS PER WEEK field will be automatically be calculated based on the average hours entered in the ACA > Employees page for the prior measurement period.
Note: If SCHEDULED HOURS PER WEEK are updated for a full-time, benefit-eligible employee to make them part-time and not benefit-eligible, please make sure to terminate any enrollments in the Employees > Benefits page prior to updating SCHEDULED HOURS PER WEEK so this update formally terminates all appropriate employee enrollments and documents in the change in the Reports > Manage Changes reports page.
The number of REMAINING PAY PERIODS entered is used to calculate an employee's per pay period contribution for plans that use annual elections like FSA Health Care, FSA Dependent Care, and Health Savings Account type plans. EaseCentral will take the annual amount elected and divide it by the REMAINING PAY PERIODS entered in this field. If a Pay Schedule is entered on the Company > Profile > Pay Schedules page this field will not be available. EaseCentral will take the annual amount elected and divide it by the amount of pay periods remaining in the year according to the Pay Schedule.
Compensation is used for reporting and to calculate coverage amount for salary-based benefits. Compensationshould be entered annually if the COMPENSATION TYPE is selected as Salary and as an hourly amount if the COMPENSATION TYPE is selected as Hourly. A START DATE or effective date of the salary will always be required. If the employee has a salary change, and END DATE should be added to the previous salary by selecting Edit. Then the new compensation should be added by choosing Add Compensation.
The PAY CYCLE selected will be used to calculate the per pay period contribution displayed to employees when they elect coverage.