Previous > ACA Employees - Overview


General


Eligibility specifics are identified in a display that includes eligibility determination, policy applied, initial and ongoing measurement periods, total hours entered, average hours, and all key policy dates. 


Periods 


Hover over each MEASUREMENT PERIOD to display key information that will identify the Measurement, Administrative, and Stability periods currently assigned to the employee.





Offers of Coverage


By clicking into a specific Measurement Period, the ACA module will display the offers of coverage to the employee during that time frame.  The ACA module will display the Total Rate, the Contribution Model and the Employee Cost based off the plan configuration in EaseCentral.  


Hours


All hours populated in the site for each employee either by import or by manual entry will display in this section along with the timeframe for which they apply. Hours can also be edited in the employee’s ACA profile at any time for corrections or adjustments if needed. 


EaseCentral’s ACA tool excludes protected leave hours in eligibility calculations for each period. The average hours of service will be determined during the measurement period, excluding any special unpaid leave period, and uses that average as the average for the entire measurement period. Protected leave hours can be imported or added manually based on the type (e.g. FMLA or USERRA). 




Work hours can be entered manually for Variable-Hour, Part-Time, and Seasonal employees for measurement purposes by clicking Actions > Add Hours.  To import hours go to the ACA > Employees page and select Actions > Import Hours. Please see the ACA Employees - Overview help desk solution for more information. 


Onssj1QIj0pEJ_R0D2uey65sUyMcw-zBNg.png


Tracking Hours by Pay Period 


Under both the monthly measurement method and the look-back measurement method, the rules recognize and allow for employers to track hours in accordance with payroll cycles rather than on a calendar month if desired.

 

Monthly Measurement Method

 

Employers are allowed to use the optional weekly rule under the monthly measurement to track hours of service in accordance with the payroll cycles rather than on a calendar month basis. For calendar months calculated using four-week periods, an employee with at least 120 hours of service is a full-time employee, and for calendar months calculated using five-week periods, an employee with at least 150 hours of service is a full-time employee.


Look-Back Measurement Method


Since hours are commonly counted during payroll periods and since payroll periods may not correspond to calendar months, the regulations include a special rule to align measurement periods with payroll periods for employers using one-week, two-week, or semi-monthly payroll periods. The rule allows the employer to exclude the portion of a payroll period otherwise falling within the standard measurement period, but only if the employer includes the portion of a payroll period otherwise falling outside the standard measurement period. For example, if the employer uses a calendar-year standard measurement period, it can exclude the entire payroll period that includes January 1, Year 1, but only if it includes the entire payroll period that includes, and extends beyond, December 31, Year 1 into January of Year 2. Or the employer could exclude the entire payroll period that includes December 31, Year 2, but only if it includes the entire payroll period that includes January 1, Year 2 (which, by definition, will include a portion of December, Year 1).


EaseCentral will default to automatically performing this payroll shifting if 1) there are payroll schedules imported in the Company > Profile > Pay Schedules page, 2) the Payroll Shift box is selected under ACA > Policies, and 3) all of the payroll periods for the schedules do not start on the first of the month (which would not require measurement shifting if they were).



Example: Under look back measurement, with a measurement period of 11/1/2015 to 10/31/2016.


  • At the beginning of the measurement period, the actual pay period starts on 10/24/2015 and ends on 11/6/2015

  • At the end of the measurement period, the actual pay period starts on 10/22/2016 and ends on 11/4/2016


EaseCentral will either measure from 10/24/2015 - 10/21/2016 or 11/6/2015 - 11/4/2016, depending on whichever had more hours.



Note: The EaseCentral ACA module will perform variable-hour calculations for any employee that has an employee type of Variable-Hour, Part-Time or Seasonal as designated in the Employees > Profile > Employment page. 


Only hours entered within the ACA module will be used to determine eligibility status for employees as it relates to the Employer Shared Responsibility provisions. The ACA module does not use the SCHEDULED HOURS PER WEEK field from the Employees > Profile > Employment page; this field is only used to determine plan eligibility within the core EaseCentral solution. The SCHEDULED HOURS PER WEEK field will be updated automatically for employees with a Part-Time, Variable-Hour or Seasonal type based on hours entered or imported in the ACA > Employees page after a measurement period. 


Next > ACA Policies