Previous > ACA Dashboard
Once Measurement Policies are in place, employers can refer to the Employees page to track employee status. The Employees page will list each employee, whether they are in a new or ongoing measurement period, and key dates employers will need to track. Employees in their initial measurement period can be easily identified so company administrators can keep track as these employees become newly eligible or ineligible.
The MEASUREMENT DATE can be adjusted to show the employee data in a specific measurement period.
Employee hours of service must be imported from this page or added on each employee's ACA profile for Part-Time, Variable-Hour and Seasonal employees so the eligibility calculations can be completed based off the applicable policies.
- Importing is the recommended method to populate hours for more than 5-10 employees.
- The best practice is for an employer to upload employee hours of service ongoing for each pay period or once a month using the Actions > Import Hours option. By doing this on an ongoing basis, employers will see how employees’ eligibility is trending and will also ensure that employees are measured during their initial measurement period since this period will not align with the ongoing measurement and administrative periods.
- The Actions > Import Hours (Monthly) format allows brokers or employers to more easily import all hours per month for previous years. Note, this format breaks out hours by month in separate columns. Instead of listing From and To dates, hours will be entered in each month’s column and will be populated in the ACA module with a “From” date of the first of the month and a “To” date of the last day of the month. Because of this, this import template should not be used for data that’s to be imported by pay period.
- The company-level Actions > Delete All Hours option will delete all user-created history including history imports or data added manually to the History (ACA) tab. Prior or existing enrollments from the Employee Profile > Benefits tab will not be deleted. This will assist with removing history imports that were loaded erroneously and with reimporting.
Clicking on an employee’s name will allow you to access an employee’s profile for additional information.
Status confirms whether the employee is in an Ongoing (Standard) or a New Hire (Initial) Measurement Period.
Trending Avg. displays the average hours worked over the duration of time elapsed so far during the Measurement Period. The system counts how many days have elapsed since the start of the measurement period and divides that by the average number of days per month, 30.43 (365 days/12 months).
Total Avg. displays the average hours for the Measurement Period displayed in the previous column.
The Eligibility status is calculated based on the employee's previous Measurement Period.
The Enrollment status will display the current status which can also be identified in the Benefits > Progress > Enrollment Progress report.
Employees' assigned measurement policy will display in the Policy column. A General policy will display if there is only one policy available for all employees.
*Note: For TRAXPayroll Integration: If you are importing ACA Hours from TRAXPayroll you will need to export the hours by pay period from Reports > Pay Cycle > ACA Hours Export found in Remote Link. The company admin can send the file to their broker or they can then import the file into EaseCentral from the ACA > Employees > Actions > Import Hours menu.
Next > ACA Employees Detail