Company profile information is used to create and populate insurance carrier and ACA IRS-ready forms that require employer data. Additionally, it's used to determine administrative access to your company's portal.
Your broker will work with you to set up and establish necessary Locations, Divisions, Job Classes, Departments, and Job Titles. in addition to different employee classes. This information may be useful for reporting purposes. Locations, Divisions, Job Classes, and Departments are also used to determine eligible plans, rates, contributions or waiting periods. If organization types are being used in the portal, it is best practice to assign a type (location, division, job class, department) to each employee. Each employee can be assigned to Organizations in their Profile pages.
The Company city and address is added as a Location in the Organization section. It will automatically be assigned as Headquarters, but this can be deselected if needed and assigned to any other locations added. Click on the Location name to enter additional information.
If HRIS features are enabled, Locations, Divisions, Job Classes, and Departments can be used to determine eligibility for different Time Off policies. They may also display to employees in the employee Directory and allow employees to filter the Directory view by these organization types. Company Stats will show metrics based on the organization types entered.
Pay Schedules will either be used in the ACA module for tracking hours in accordance with payroll cycles rather than on a calendar month basis or in the HRIS module for time-off accruals which occur on a per pay period basis. Pay Schedules will also be used to automate the remaining deduction periods in a calendar year for plans that are set up to USE REMAINING DEDUCTION PERIODS on the Benefits > Eligibility page. This option is used to calculate an employee's per pay period contribution for plans that use annual elections like FSA Health Care, FSA Dependent Care, and Health Savings Accounts. EaseCentral will take the annual amount elected and divide it by the amount of pay periods remaining in the year according to the Payroll Schedule. Note if the Plan Deduction Cycle on the Plan > Profile page is Employee Pay Cycle (which is the default), then we'll automatically calculate the remaining pay periods for the employee based on the Payroll Schedule added. If the plan uses a pay cycle other than the default Employee Pay Cycle, and an alternative DEDUCTION CYCLE is selected on the Benefits > Profile page, the REMAINING DEDUCTION PERIODS field will still be displayed and will need to be entered so EaseCentral will know how many deduction periods are left in the year. EaseCentral will use the manually entered value on the Employees > Profile > Employment page for REMAINING DEDUCTION PERIODS.
Pay Schedules are only required if the employer is using the ACA or HRIS module and any of these scenarios apply or if the company is automating the remaining deductions for FSA or HSA type plans.
To add the company's pay periods select Add Pay Schedule and provide the pay schedule NAME then Add Payroll Schedule.
Pay periods can either be imported using the Actions > Import Pay Periods option and selecting a file in the Pay Period Template format. The Name listed on the template must match the pay schedule name previously assigned. The Process Date is the company's payroll processing date for the pay period entered.
Pay Periods can also be added individually by selecting Actions > Add Pay Period. The pay period START DATE, END DATE, and PROCESS DATE will need to be entered for each pay period separately using this method.